Entering Text

In order to enter the first lines of text, whether it is the award winning novel you are writing, a recipe for chocolate brownies or your letter of resignation to your boss from hell, you have to start with either an existing document or a blank document.

1.  When you launch Microsoft Word, a blank document will automatically open.  Depending on your computer screen size and your document zoom, it may look like this:

2.  The white area that makes up the majority of the screen is a visual representation of a page.  To add text to the first page, use your mouse to click on the page and start typing by using your keyboard to add text.

3.  You will see a blinking short vertical line on your screen.  This indicates where the next letter you type will appear.

4.  To insert spaces between words, use the spacebar on your keyboard.

5.  To insert a new paragraph, press the Enter key on your keyboard.

6.  To add capital letters, hold down the Shift key on your keyboard whilst pressing the letter on your keyboard you wish to capitalize in your text.

7.  You may notice that on your keyboard there are keys that have two or more characters on them.  To insert the character located at the top of the key, hold down the Shift key whilst pressing the required key.

8.  Pressing the Caps Lock key on your keyboard once and then typing will allow you to type in capital letters.  To switch Caps Lock off and return to normal case, press the Caps Lock key again (only once).

Selecting Text

The fundamentals of selecting text are often overlooked when a user learns Microsoft Word.  This frequently leads to less effective use of the program and even frustration.  Imagine you learnt how to make chocolate brownies, but you missed the lesson on how to use the mixer.  You may still be manually mixing your ingredients whilst there is a more expedient way i.e.: using the mixer.  Depending on your baking skills, your brownies will still come out perfect, but I'm sure you agree there is little benefit in mixing batter manually when it can be done quicker!

The ability to quickly select text in Word can make the difference between spending minutes or hours editing text.  To select general sections of text, use your mouse by holding down the left mouse button and dragging through the text you wish to select.

1.  To select a single word, use your mouse to move the cursor to the word you wish to select.

2.  Double-click the word in quick succession using the left mouse button.

3.  You will be able to observe the selected word by noting that it is highlighted or shaded in blue.  Spot the selected word in the screenshot below:

4.  To deselect a selected word, use your mouse to left click anywhere in the document.

5.  To select an entire line of text, move your mouse cursor to the left-hand margin of the page next to the line you wish to select.  Hover and move your cursor until it changes into a right-pointing arrow.

6.  Once your cursor changes to a right-pointing arrow, left-click once to select the entire line of text.  Take note of the arrow position and selected text in the screenshot below:

7.  You can select multiple adjacent lines after selecting a first line (as above).  Hold down your left mouse button whilst dragging your cursor upwards or downwards to select lines. 

8.  Let go of the left mouse button once you have selected all the relevant lines.  They will remain selected until you click in the document.

9.  When editing text, it is often necessary to select an entire sentence.  To do this, hold down the Ctrl key on your keyboard and click once in the sentence you wish to select.

10.  To select a paragraph requires a "trigger-happy" finger as you need to triple click (left-mouse button) in the paragraph you wish to select.

11.  To select specific lines/words or paragraphs that are dispersed throughout the document making it impossible to use the drag function described above.  To select non-adjacent pieces of text (words, paragraphs or sentences), hold down the Ctrl key on your keyboard whilst making multiple selections.

12.  Finally, you may need to select all the text contained in your document when you, for example, want to change the font of all text.

13.  To select all, move your cursor to the left-hand side margin area of your document until it changes into a right-pointing arrow (as pictured in screenshot above).  Once you see the right-pointing arrow, triple click to select the whole document.

 

How to Use the Backstage View in Microsoft Word

Do you know how to use the Backstage View in MS Word. To get started, click the File menu to show the Backstage View’s tab listed on the left side of the window.

Info, New, Open, Save, Save As, Print, Share, Export, Close, Account, and Options are some of the items you’ll encounter. Read the description of the important ones given below and look through the helpful screenshots.

You’ll need to create or open a document saved in MS Word to work with it in the Backstage View. To see the information about the file you are currently working on, hit the first tab of the File menu named Info.

The option of giving you the possibility to protect your document from editing is found here as well as the list of the document’s properties below the Properties button. If you need to know the document’s size, quantity of words, date of last modification, or author’s name, you can find them in this list. To get more information, such as the company name or document’s status, click Show All Properties in the drop-down.

After clicking the Properties button, you’ll get access to Advanced properties. Hit that to get a pop-up window with tab marks. With this you can:
• See general information about the document in General
• Add to the document’s title or company info in Summary
• Get detailed information (e.g. quantity of pages or characters) in Statistics
• Look through the contents in Contents
• Add custom information in Custom

Another option you’ll see after dropping-down the Properties button is the Show Document Panel. Click that and you’ll get the usual document panel with document’s properties above it. You can edit those properties. You can add keywords, for example, which will be used for searching the document in the Keywords field.

Next, you can explore other tabs and use them according to your needs. If you need to create a new document, go to the New option where you can select a template for it.

Opening the existing document can be done by hitting the Open button. Recently used documents will show up in Recent documents. You can select any of them or you can browse a document from your hard drive by using the Computer option.

To save changes you’ve made in an existing document, press the Save button. To save the newly created document somewhere on your computer, use Save As. By using the Print tab, you can print your document on a printer. If you want to share your document with other people, go to the Share tab. You can attach a document to an email message and send it to anybody. Sharing online can also be done through the SkyDrive.

When you need to create a PDF or XPS file from a MS Word document, you can change the file type by using the Export tab.

Finally, you can close the document by clicking the Close tab. If you want to leave the Backstage View and go back to editing the document, click the button with a left pointing arrow located above the tabs.

 

What is Explore Window in Word

In this section, we will know how to explore Window in Word 2010. Resulting is the basic window which you get when you start the Word application. Let us know the various important parts of this window..

File Tab

The File tab substitutes the Office button from Word 2007. You can click it to check the backstage view. This is where you come when you need to open or save files, create new documents, print a document, and do other file-related operations.

Quick Access Toolbar

This you will find just above the File tab. This is a convenient resting place for the mostfrequently used commands in Word. You can customize this toolbar based on your comfort.

Ribbon

Ribbon carries commands organized into 3 components −

• Tabs − these appear across the top of the Ribbon and contain groups of associated commands. home, Insert, page layout are examples of ribbon tabs.
• Groups − They prepare related commands; every organization name appears under the organization on the Ribbon. as an example, group of instructions related to fonts or group of commands related to alignment, etc.
• Commands − commands appear inside each organization as cited above.

Title bar

This lies in the center and at the top of the window. title bar suggests this system and document titles.

Rulers

word has two rulers - a horizontal ruler and a vertical ruler. The horizontal ruler seems simply beneath the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left edge of the word window and is used to gauge the vertical role of elements on the page.

Help

The help Icon can be used to get word associated help anytime you want. This affords fine tutorial on diverse subjects associated with the word.

Zoom control

Zoom control helps you to zoom in for a better look at your textual content. The zoom manipulate includes a slider that you can slide left or proper to zoom in or out; you could click on the + buttons to increase or decrease the zoom factor.

View Buttons

The group of 5 buttons placed to the left of the Zoom manages, near the bottom of the display, lets you turn via the word's various document perspectives.

• Print layout view − this shows pages exactly as they may appear while revealed.
• Full screen analyzing view − this offers a full display screen view of the report.
• Web layout view − this suggests how a document seems when viewed by a web browser, which includes internet Explorer.
• Define view − this lets you work with outlines installed using world's trendy heading patterns.
• Draft view − this formats text because it appears on the revealed web page with a few exceptions. for example, headers and footers aren't shown. most people prefer this mode.

Document area

That is the place in which you type. The flashing vertical bar is called the insertion factor and it represents the region wherein text will seem when you type.

Status Bar

This shows the report statistics in addition to the insertion point location. From left to proper, this bar incorporates the total number of pages and phrases inside the record, language, and many others.

You could configure the status bar by right-clicking anywhere on it and by deciding on or deselecting options from the provided list.

Dialog box Launcher

This seems as a very small arrow in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog field or task pane that offers greater options about the group.

 

Add and remove styles

In Microsoft Office Word, styles are reusable sets of formatting options that you can apply to text. For example, suppose you want the headings in your document to appear in bold and in a particular color and font size. Although you can manually set each formatting option individually for each header, it is much easier to use a style that applies all of these options at once.

You can apply a specific style quickly and easily from the Styles gallery on the Home tab. You can also manage the contents of the gallery by adding new or other popular styles and deleting those that you don't need.

Create a new style for the Styles gallery

The styles that you use frequently can be kept in the Styles gallery on the Home tab for ease of use. You can create a new style and add it to the gallery at any time.

1. Select the text that you want to format as a new style.

   For example, perhaps you want text that contains certain information about your business to always appear as bold and red in your document.

2. On the mini toolbar that appears above your selection, specify the formatting that you want. For example, you can click Bold and Red .

3. With the formatted text selected, click the More  arrow in the lower-right corner of the Styles gallery, and then click Create a Style.

   The Create New Style from Formatting dialog box appears.

4. Give the style a name—for example, Business Fact—and then click OK. The style that you created appears in the Styles gallery with the name that you gave it, ready for you to apply whenever you want to text to appear bold and red.

Move a style to the Styles gallery

You can move any existing style to the Styles gallery for easy access.

1. On the Home tab, click the Styles Dialog Box Launcher.

   

   The Styles pane appears.

2. In the lower-right corner of the Styles pane, click Options.

3. Under Select styles to show, click All styles.

   All styles are displayed in the Styles pane.

4. Select text in your document in the style that you want to move, and then click the style in the Styles task pane.

   The style now appears in the Styles gallery.

Modify a style in the Styles gallery

You can change the definition of styles that are available for your document. For example, suppose you want the Heading 1 style to stand out more. You could use a larger font size or a heavier font, or you could add more space above and below the heading.

1. On the Home tab, in the Styles group, right-click the style in the gallery that you want to change, and then select Modify.

2. In the Modify Style dialog box, change the style any way that you want, and then click OK.

   For example, under Formatting, you can click the arrow next to the Color box, and then click a new font color. All instances of the style are updated automatically throughout the document.

Remove a style from the Styles gallery

1. On the Home tab, in the Styles group, right-click the style that you want to remove from the gallery.

2. Click Remove from Style gallery on the shortcut menu.

   Note: Removing a style from the gallery does not remove the style from the entries that appear in the Styles task pane. The Styles task pane lists all of the styles in the document.

    

Create a table in Microsoft Word

The basic steps for creating a standard table in Microsoft Word are:

1. Open a blank Word document

2. In the top ribbon, press Insert

3. Click on the Table button

4. Either use the diagram to select the number of columns and rows you need, or click Insert Table and a dialog box will appear where you can specify the number of columns and rows.

5. The blank table will now appear on the page. Alter it as necessary. Standard features like bold, italics, and underline are still available! These items may be helpful for creating headings or calling out certain items in the table.

6. Follow these instructions for ensuring your table meets APA formatting guidelines.

 

Change margins

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In Word, each page automatically has a one-inch margin. You can customize or choose predefined margin settings, set margins for facing pages, allow extra margin space to allow for document binding, and change how margins are measured.

1. Select Layout > Margins.

2. Select the margin configuration you want, or select Custom Margins to define your own margins.

Insert a page break:

Insert a page break

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1. Put your cursor where you want one page to end and the next to begin.

2. Go to Insert > Page Break.

   

 

 

Text Font

To use your favorite font in Word all the time, set it as the default.

1. Go to Format > Font > Font. You can also press and hold. + D to open the Font dialog box.
2. Select the font and size you want to use.
3. Select Default, and then select Yes.
4. Select OK.

 

Text Decoration

 

Making text bold:

A bold text appears with heavy weight and dark ink and we use bold text to give more emphasis on the sentence. This is very simple to change selected text into bold font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Bold [ B ] button in the Home tab Font group, or simply use Ctrl + B keys to make selected text bold.

Making text Italic:

An italic text appears with a small inclination and we use italicized text to differentiate to differentiate it from other text. This is very simple to change selected text into italic font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Italic [ I ] button in the Home tab Font group, or simply use Ctrl + I keys to convert text in italic font.

Underline the Text:

An underlined text appears with an underline and we use underlined text to make it more distinguished from other text. This is very simple to change selected text into underlined font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Underline [ U ] button in the Home tab Font group, or simply use Ctrl + U keys to put an underline under the text.

Strikethrough the Text:

Strikethrough text will look like a line has been drawn through its middle. A strikethrough text indicates that it has been deleted and not any more required. This is very simple to change selected text into strikethrough font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Strikethrough [ abc ] button in the Home tab Font group to put a line in the middle of the text which is called strikethrough the text.