How to Use the Backstage View in Microsoft Word🇸🇱

Do you know how to use the Backstage View in MS Word. To get started, click the File menu to show the Backstage View’s tab listed on the left side of the window.

Info, New, Open, Save, Save As, Print, Share, Export, Close, Account, and Options are some of the items you’ll encounter. Read the description of the important ones given below and look through the helpful screenshots.

You’ll need to create or open a document saved in MS Word to work with it in the Backstage View. To see the information about the file you are currently working on, hit the first tab of the File menu named Info.

The option of giving you the possibility to protect your document from editing is found here as well as the list of the document’s properties below the Properties button. If you need to know the document’s size, quantity of words, date of last modification, or author’s name, you can find them in this list. To get more information, such as the company name or document’s status, click Show All Properties in the drop-down.

After clicking the Properties button, you’ll get access to Advanced properties. Hit that to get a pop-up window with tab marks. With this you can:
• See general information about the document in General
• Add to the document’s title or company info in Summary
• Get detailed information (e.g. quantity of pages or characters) in Statistics
• Look through the contents in Contents
• Add custom information in Custom

Another option you’ll see after dropping-down the Properties button is the Show Document Panel. Click that and you’ll get the usual document panel with document’s properties above it. You can edit those properties. You can add keywords, for example, which will be used for searching the document in the Keywords field.

Next, you can explore other tabs and use them according to your needs. If you need to create a new document, go to the New option where you can select a template for it.

Opening the existing document can be done by hitting the Open button. Recently used documents will show up in Recent documents. You can select any of them or you can browse a document from your hard drive by using the Computer option.

To save changes you’ve made in an existing document, press the Save button. To save the newly created document somewhere on your computer, use Save As. By using the Print tab, you can print your document on a printer. If you want to share your document with other people, go to the Share tab. You can attach a document to an email message and send it to anybody. Sharing online can also be done through the SkyDrive.

When you need to create a PDF or XPS file from a MS Word document, you can change the file type by using the Export tab.

Finally, you can close the document by clicking the Close tab. If you want to leave the Backstage View and go back to editing the document, click the button with a left pointing arrow located above the tabs.

 

What is Explore Window in Word🇸🇱

 

In this section, we will know how to explore Window in Word 2010. Resulting is the basic window which you get when you start the Word application. Let us know the various important parts of this window..

File Tab

The File tab substitutes the Office button from Word 2007. You can click it to check the backstage view. This is where you come when you need to open or save files, create new documents, print a document, and do other file-related operations.

Quick Access Toolbar

This you will find just above the File tab. This is a convenient resting place for the mostfrequently used commands in Word. You can customize this toolbar based on your comfort.

Ribbon

Ribbon carries commands organized into 3 components −

• Tabs − these appear across the top of the Ribbon and contain groups of associated commands. home, Insert, page layout are examples of ribbon tabs.
• Groups − They prepare related commands; every organization name appears under the organization on the Ribbon. as an example, group of instructions related to fonts or group of commands related to alignment, etc.
• Commands − commands appear inside each organization as cited above.

Title bar

This lies in the center and at the top of the window. title bar suggests this system and document titles.

Rulers

word has two rulers - a horizontal ruler and a vertical ruler. The horizontal ruler seems simply beneath the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left edge of the word window and is used to gauge the vertical role of elements on the page.

Help

The help Icon can be used to get word associated help anytime you want. This affords fine tutorial on diverse subjects associated with the word.

Zoom control

Zoom control helps you to zoom in for a better look at your textual content. The zoom manipulate includes a slider that you can slide left or proper to zoom in or out; you could click on the + buttons to increase or decrease the zoom factor.

View Buttons

The group of 5 buttons placed to the left of the Zoom manages, near the bottom of the display, lets you turn via the word's various document perspectives.

• Print layout view − this shows pages exactly as they may appear while revealed.
• Full screen analyzing view − this offers a full display screen view of the report.
• Web layout view − this suggests how a document seems when viewed by a web browser, which includes internet Explorer.
• Define view − this lets you work with outlines installed using world's trendy heading patterns.
• Draft view − this formats text because it appears on the revealed web page with a few exceptions. for example, headers and footers aren't shown. most people prefer this mode.

Document area

That is the place in which you type. The flashing vertical bar is called the insertion factor and it represents the region wherein text will seem when you type.

Status Bar

This shows the report statistics in addition to the insertion point location. From left to proper, this bar incorporates the total number of pages and phrases inside the record, language, and many others.

You could configure the status bar by right-clicking anywhere on it and by deciding on or deselecting options from the provided list.

Dialog box Launcher

This seems as a very small arrow in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog field or task pane that offers greater options about the group.

 

Add and remove styles 🇸🇱

In Microsoft Office Word, styles are reusable sets of formatting options that you can apply to text. For example, suppose you want the headings in your document to appear in bold and in a particular color and font size. Although you can manually set each formatting option individually for each header, it is much easier to use a style that applies all of these options at once.

You can apply a specific style quickly and easily from the Styles gallery on the Home tab. You can also manage the contents of the gallery by adding new or other popular styles and deleting those that you don't need.

Create a new style for the Styles gallery

The styles that you use frequently can be kept in the Styles gallery on the Home tab for ease of use. You can create a new style and add it to the gallery at any time.

1. Select the text that you want to format as a new style.

   For example, perhaps you want text that contains certain information about your business to always appear as bold and red in your document.

2. On the mini toolbar that appears above your selection, specify the formatting that you want. For example, you can click Bold and Red .

3. With the formatted text selected, click the More  arrow in the lower-right corner of the Styles gallery, and then click Create a Style.

   The Create New Style from Formatting dialog box appears.

4. Give the style a name—for example, Business Fact—and then click OK. The style that you created appears in the Styles gallery with the name that you gave it, ready for you to apply whenever you want to text to appear bold and red.

Move a style to the Styles gallery

You can move any existing style to the Styles gallery for easy access.

1. On the Home tab, click the Styles Dialog Box Launcher.

   

   The Styles pane appears.

2. In the lower-right corner of the Styles pane, click Options.

3. Under Select styles to show, click All styles.

   All styles are displayed in the Styles pane.

4. Select text in your document in the style that you want to move, and then click the style in the Styles task pane.

   The style now appears in the Styles gallery.

Modify a style in the Styles gallery

You can change the definition of styles that are available for your document. For example, suppose you want the Heading 1 style to stand out more. You could use a larger font size or a heavier font, or you could add more space above and below the heading.

1. On the Home tab, in the Styles group, right-click the style in the gallery that you want to change, and then select Modify.

2. In the Modify Style dialog box, change the style any way that you want, and then click OK.

   For example, under Formatting, you can click the arrow next to the Color box, and then click a new font color. All instances of the style are updated automatically throughout the document.

Remove a style from the Styles gallery

1. On the Home tab, in the Styles group, right-click the style that you want to remove from the gallery.

2. Click Remove from Style gallery on the shortcut menu.

   Note: Removing a style from the gallery does not remove the style from the entries that appear in the Styles task pane. The Styles task pane lists all of the styles in the document.

    

Create a table in Microsoft Word

The basic steps for creating a standard table in Microsoft Word are:

1. Open a blank Word document

2. In the top ribbon, press Insert

3. Click on the Table button

4. Either use the diagram to select the number of columns and rows you need, or click Insert Table and a dialog box will appear where you can specify the number of columns and rows.

5. The blank table will now appear on the page. Alter it as necessary. Standard features like bold, italics, and underline are still available! These items may be helpful for creating headings or calling out certain items in the table.

6. Follow these instructions for ensuring your table meets APA formatting guidelines.

 

Change margins

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In Word, each page automatically has a one-inch margin. You can customize or choose predefined margin settings, set margins for facing pages, allow extra margin space to allow for document binding, and change how margins are measured.

1. Select Layout > Margins.

2. Select the margin configuration you want, or select Custom Margins to define your own margins.

Insert a page break:

Insert a page break

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1. Put your cursor where you want one page to end and the next to begin.

2. Go to Insert > Page Break.

   

 

 

Text Font

To use your favorite font in Word all the time, set it as the default.

1. Go to Format > Font > Font. You can also press and hold. + D to open the Font dialog box.
2. Select the font and size you want to use.
3. Select Default, and then select Yes.
4. Select OK.

 

Text Decoration

 

Making text bold:

A bold text appears with heavy weight and dark ink and we use bold text to give more emphasis on the sentence. This is very simple to change selected text into bold font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Bold [ B ] button in the Home tab Font group, or simply use Ctrl + B keys to make selected text bold.

Making text Italic:

An italic text appears with a small inclination and we use italicized text to differentiate to differentiate it from other text. This is very simple to change selected text into italic font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Italic [ I ] button in the Home tab Font group, or simply use Ctrl + I keys to convert text in italic font.

Underline the Text:

An underlined text appears with an underline and we use underlined text to make it more distinguished from other text. This is very simple to change selected text into underlined font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Underline [ U ] button in the Home tab Font group, or simply use Ctrl + U keys to put an underline under the text.

Strikethrough the Text:

Strikethrough text will look like a line has been drawn through its middle. A strikethrough text indicates that it has been deleted and not any more required. This is very simple to change selected text into strikethrough font by following two simple steps:

Step (1): Select the text that you want to change to a bold font. You can use any of the text selection method to select the text.

Step (2): Click Font Strikethrough [ abc ] button in the Home tab Font group to put a line in the middle of the text which is called strikethrough the text.

Entering Text

In order to enter the first lines of text, whether it is the award winning novel you are writing, a recipe for chocolate brownies or your letter of resignation to your boss from hell, you have to start with either an existing document or a blank document.

1.  When you launch Microsoft Word, a blank document will automatically open.  Depending on your computer screen size and your document zoom, it may look like this:

2.  The white area that makes up the majority of the screen is a visual representation of a page.  To add text to the first page, use your mouse to click on the page and start typing by using your keyboard to add text.

3.  You will see a blinking short vertical line on your screen.  This indicates where the next letter you type will appear.

4.  To insert spaces between words, use the spacebar on your keyboard.

5.  To insert a new paragraph, press the Enter key on your keyboard.

6.  To add capital letters, hold down the Shift key on your keyboard whilst pressing the letter on your keyboard you wish to capitalize in your text.

7.  You may notice that on your keyboard there are keys that have two or more characters on them.  To insert the character located at the top of the key, hold down the Shift key whilst pressing the required key.

8.  Pressing the Caps Lock key on your keyboard once and then typing will allow you to type in capital letters.  To switch Caps Lock off and return to normal case, press the Caps Lock key again (only once).

Selecting Text

The fundamentals of selecting text are often overlooked when a user learns Microsoft Word.  This frequently leads to less effective use of the program and even frustration.  Imagine you learnt how to make chocolate brownies, but you missed the lesson on how to use the mixer.  You may still be manually mixing your ingredients whilst there is a more expedient way i.e.: using the mixer.  Depending on your baking skills, your brownies will still come out perfect, but I'm sure you agree there is little benefit in mixing batter manually when it can be done quicker!

The ability to quickly select text in Word can make the difference between spending minutes or hours editing text.  To select general sections of text, use your mouse by holding down the left mouse button and dragging through the text you wish to select.

1.  To select a single word, use your mouse to move the cursor to the word you wish to select.

2.  Double-click the word in quick succession using the left mouse button.

3.  You will be able to observe the selected word by noting that it is highlighted or shaded in blue.  Spot the selected word in the screenshot below:

4.  To deselect a selected word, use your mouse to left click anywhere in the document.

5.  To select an entire line of text, move your mouse cursor to the left-hand margin of the page next to the line you wish to select.  Hover and move your cursor until it changes into a right-pointing arrow.

6.  Once your cursor changes to a right-pointing arrow, left-click once to select the entire line of text.  Take note of the arrow position and selected text in the screenshot below:

7.  You can select multiple adjacent lines after selecting a first line (as above).  Hold down your left mouse button whilst dragging your cursor upwards or downwards to select lines. 

8.  Let go of the left mouse button once you have selected all the relevant lines.  They will remain selected until you click in the document.

9.  When editing text, it is often necessary to select an entire sentence.  To do this, hold down the Ctrl key on your keyboard and click once in the sentence you wish to select.

10.  To select a paragraph requires a "trigger-happy" finger as you need to triple click (left-mouse button) in the paragraph you wish to select.

11.  To select specific lines/words or paragraphs that are dispersed throughout the document making it impossible to use the drag function described above.  To select non-adjacent pieces of text (words, paragraphs or sentences), hold down the Ctrl key on your keyboard whilst making multiple selections.

12.  Finally, you may need to select all the text contained in your document when you, for example, want to change the font of all text.

13.  To select all, move your cursor to the left-hand side margin area of your document until it changes into a right-pointing arrow (as pictured in screenshot above).  Once you see the right-pointing arrow, triple click to select the whole document.

 

Getting Started with Word

Introduction

Microsoft Word is a word processing application that allows you to create a variety of documents, including letters, resumes, and more. In this lesson, you'll learn how to navigate the Word interface and become familiar with some of its most important features, such as the Ribbon, Quick Access Toolbar, and Backstage view.

 

The Word interface

When you open Word for the first time, the Start Screen will appear. From here, you'll be able to create a new document, choose a template, and access your recently edited documents. From the Start Screen, locate and select Blank document to access the Word interface.

Click the buttons in the interactive below to learn more about the Word interface.

 

Working with the Word environment

All recent versions of Word include the Ribbon and the Quick Access Toolbar, where you'll find commands to perform common tasks in Word, as well as Backstage view.

The Ribbon

Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, which you can find near the top of the Word window.

Each tab contains several groups of related commands. For example, the Font group on the Home tab contains commands for formatting text in your document.

Some groups also have a small arrow in the bottom-right corner that you can click for even more options.

Showing and hiding the Ribbon

If you find that the Ribbon takes up too much screen space, you can hide it. To do this, click the Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu:

• Auto-hide Ribbon: Auto-hide displays your document in full-screen mode and completely hides the Ribbon from view. To show the Ribbon, click the Expand Ribbon command at the top of screen.
• Show Tabs: This option hides all command groups when they're not in use, but tabs will remain visible. To show the Ribbon, simply click a tab.
• Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open Word for the first time

Using the Tell me feature

If you're having trouble finding a command you want, the Tell Me feature can help. It works just like a regular search bar. Type what you're looking for, and a list of options will appear. You can then use the command directly from the menu without having to find it on the Ribbon.

The Quick Access Toolbar

Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it shows the Save, Undo, and Redo commands, but you can add other commands depending on your needs.

To add commands to the Quick Access Toolbar:

1. Click the drop-down arrow to the right of the Quick Access Toolbar.
   
2. Select the command you want to add from the menu.
   
3. The command will be added to the Quick Access Toolbar.
   

The Ruler

The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to create more screen space.

To show or hide the Ruler:

1. Click the View tab.
   
2. Click the checkbox next to Ruler to show or hide the Ruler.
   

Backstage view

Backstage view gives you various options for saving, opening a file, printing, and sharing your document. To access Backstage view, click the File tab on the Ribbon.

Click the buttons in the interactive below to learn more about using Backstage view.

Document views and zooming

Word has a variety of viewing options that change how your document is displayed. You can choose to view your document in Read Mode, Print Layout, or Web Layout. These views can be useful for various tasks, especially if you're planning to print the document. You can also zoom in and out to make your document easier to read.

Switching document views

Switching between different document views is easy. Just locate and select the desired document view command in the bottom-right corner of the Word window.

• Read Mode: This view opens the document to a full screen. This view is great for reading large amounts of text or simply reviewing your work.
  
• Print Layout: This is the default document view in Word. It shows what the document will look like on the printed page.
  
• Web Layout: This view displays the document as a webpage, which can be helpful if you're using Word to publish content online.
  

Zooming in and out

To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the Word window. You can also select the + or - commands to zoom in or out by smaller increments. The number next to the slider displays the current zoom percentage, also called the zoom level.

Challenge!

1. Open Word, and create a blank document.
2. Change the Ribbon Display Options to Show Tabs.
3. Using Customize Quick Access Toolbar, add New, Quick Print, and Spelling & Grammar.
4. In the Tell me bar, type Shape and press Enter.
5. Choose a shape from the menu, and double-click somewhere on your document.
6. Show the Ruler if it is not already visible.
7. Zoom the document to 120%.
8. Change the Document view to Web Layout.
9. When you're finished, your document should look something like this

10. Change the Ribbon Display Options back to Show Tabs and Commands, and change the Document View back to Print Layout

 

Operating System Properties

The Properties of Operating System are:

1. Batch processing
2. Multitasking
3. Multi-programming
4. Interactivity
5. Real-Time System
6. Distributed Environment
7. spooling

1. Batch Processing

In Batch Processing, the OS first gathers the data and programs together in a batch, then processing starts.

The operating system performs various types of activities related to batch processing:

• In this, the operating system defines the set of jobs that are re-assigned to a command sequence, data, and programs within a single unit.
• The operating system keeps the list of jobs in the memory then executes it one by one according to the scheduling algorithm.
• In this, the job is processed based on FCFS Scheduling means first-come, first-serve.

Advantage of Batch Processing

The performance is increased because a new job is started early when the old job gets completed without any manual interference.

Disadvantages of Batch Processing

• Sometimes jobs are entered in an infinite loop.
• Debugging the program is tough.

2. Multitasking

Multitasking is a technique in which the CPU executes a number of jobs within the same time by switching among the jobs. The task of switching the job is so frequent that the user will be able to communicate with each program when the program is running.

The operating system performs the following activities in the context of multitasking.

• In this, the user directly instructs the OS or the program, and then obtain a fast response.

• The Operating system manages multitasking in such a way so that multiple operations can be handled at the same time.

• It is also known as a time-sharing system.

• Multitasking operating systems are developed so that we can use the computer system interactively at a less price.

3. Multi-programming

Multi-programming is defined as sharing of the processor when two or more programs exist in the memory at a time. With the help of multi-programming, the CPU utilization efficiency can be increased. In other words, Multi-programming is defined as the capability of an Operating system to run more than one program on a single processor. Example of Multi-programming: A computer can run excel and firebox browser simultaneously.

Advantages of Multi-programming

• Efficient CPU utilization.

• The users assume that CPU is simultaneously working on multiple programs.

Disadvantages of Multi-programming

• It needs CPU scheduling.

• Memory management is needed to accommodate different jobs in memory.

4. Interactivity

Interactivity means the user’s ability to interact with a computer system.

The operating system performs various activities related to interactivity.

• Handling input devices in order to take the input from the user. Example: – keyboard.

• It also helps to handle output devices to display output to the user. Example: – Monitor.

• It provides an interface to the user, so that the user can interact with the system.

5. Real-Time System

We can understand the Real-time system as the dedicated embedded systems,

An operating system performs various tasks related to a real-time system.

• In a real-time system, the operating system reads and reacts with the help of sensor data.

• The Operating system provides the assurance that the event is completed within a fixed interval of time to provide accurate performance.

6. Distributed Environment

A Distributed environment defines a set of multiple independent processors or CPUs in a single computer system.

The Operating system performs various activities, such as:

• The Operating system handles the communications between processors, and communication is done with the help of communication lines.

• Operating system share computation logic’s among different physical processors.

• The processors will not share the memory; rather, each processor has its own local memory.

7. Spooling

Spooling stands for Simultaneous peripheral operation online. Spooling is a process in which jobs are put into a buffer, disk, or a particular area in the memory so that a device can access these jobs when it is ready.

Spooling is effective because, with the help of spooling devices can access the data with different rates. Buffer offers a waiting station so that data can respite at the time when the slower device catches up. The application of spooling is Print Spooling.

The operating system performs various tasks related to spooling:

• It manages the I/O device data spooling when devices have multiple data access rates.

• Handles parallel computation because the process of spooling is done I/O in a parallel way.

• Handles the spooling buffer that provides the waiting station for the data to take rest in that time when the slower device catches up.

Advantages of Spooling

• Spooling can overlap the I/O operation for one process with processor operations for another process.

• It uses disk as a huge buffer for the spooling operations.

 

Virtual Memory in Operating System

Virtual Memory is a storage allocation scheme in which secondary memory can be addressed as though it were part of main memory. The addresses a program may use to reference memory are distinguished from the addresses the memory system uses to identify physical storage sites, and program generated addresses are translated automatically to the corresponding machine addresses.
The size of virtual storage is limited by the addressing scheme of the computer system and amount of secondary memory is available not by the actual number of the main storage locations.

It is a technique that is implemented using both hardware and software. It maps memory addresses used by a program, called virtual addresses, into physical addresses in computer memory.

1. All memory references within a process are logical addresses that are dynamically translated into physical addresses at run time. This means that a process can be swapped in and out of main memory such that it occupies different places in main memory at different times during the course of execution.
2. A process may be broken into number of pieces and these pieces need not be continuously located in the main memory during execution. The combination of dynamic run-time address translation and use of page or segment table permits this.

If these characteristics are present then, it is not necessary that all the pages or segments are present in the main memory during execution. This means that the required pages need to be loaded into memory whenever required. Virtual memory is implemented using Demand Paging or Demand Segmentation.

Demand Paging :
The process of loading the page into memory on demand (whenever page fault occurs) is known as demand paging.
The process includes the following steps :

1. If CPU try to refer a page that is currently not available in the main memory, it generates an interrupt indicating memory access fault.
2. The OS puts the interrupted process in a blocking state. For the execution to proceed the OS must bring the required page into the memory.
3. The OS will search for the required page in the logical address space.
4. The required page will be brought from logical address space to physical address space. The page replacement algorithms are used for the decision making of replacing the page in physical address space.
5. The page table will updated accordingly.
6. The signal will be sent to the CPU to continue the program execution and it will place the process back into ready state.

Hence whenever a page fault occurs these steps are followed by the operating system and the required page is brought into memory.

Advantages :

• More processes may be maintained in the main memory: Because we are going to load only some of the pages of any particular process, there is room for more processes. This leads to more efficient utilization of the processor because it is more likely that at least one of the more numerous processes will be in the ready state at any particular time.
• A process may be larger than all of main memory: One of the most fundamental restrictions in programming is lifted. A process larger than the main memory can be executed because of demand paging. The OS itself loads pages of a process in main memory as required.
• It allows greater multiprogramming levels by using less of the available (primary) memory for each process.

Page Fault Service Time :
The time taken to service the page fault is called as page fault service time. The page fault service time includes the time taken to perform all the above six steps.

Swapping:

Swapping a process out means removing all of its pages from memory, or marking them so that they will be removed by the normal page replacement process. Suspending a process ensures that it is not runnable while it is swapped out. At some later time, the system swaps back the process from the secondary storage to main memory. When a process is busy swapping pages in and out then this situation is called thrashing.

Causes of Thrashing :

1. High degree of multiprogramming : If the number of processes keeps on increasing in the memory than number of frames allocated to each process will be decreased. So, less number of frames will be available to each process. Due to this, page fault will occur more frequently and more CPU time will be wasted in just swapping in and out of pages and the utilization will keep on decreasing.

   For example:
   Let free frames = 400
   Case 1: Number of process = 100
   Then, each process will get 4 frames.

   Case 2: Number of process = 400
   Each process will get 1 frame.
   Case 2 is a condition of thrashing, as the number of processes are increased,frames per process are decreased. Hence CPU time will be consumed in just swapping pages.

2. Lacks of Frames:If a process has less number of frames then less pages of that process will be able to reside in memory and hence more frequent swapping in and out will be required. This may lead to thrashing. Hence sufficient amount of frames must be allocated to each process in order to prevent thrashing.

Recovery of Thrashing :

• Do not allow the system to go into thrashing by instructing the long term scheduler not to bring the processes into memory after the threshold.
• If the system is already in thrashing then instruct the mid term schedular to suspend some of the processes so that we can recover the system from thrashing.