Sunday, December 18, 2022

Zoom In-Out



In this chapter, we will discuss how to zoom in and zoom out in Word 2010. Microsoft Word provides a functionality to apply zoom-in and zoom-out operations on a document. When we apply the zoom-in operation, it enlarges the size of text whereas applying the zoom-out operation reduces the size of text.

A zoom operation just changes the size of the font on-screen without impacting any other attribute of the document. You can apply the zoom operation in various ways as explained in this chapter.

Zoom-in & Zoom-out using view tab

Here is the simple procedure to apply the zoom-in or the zoom-out operations using the View tab −

Step 1 − Click the View tab and then click the Zoom button as shown below.

Zoom Button

Step 2 − When you click the Zoom button, a Zoom dialog box will appear as shown below. This will display the zoom options box to select a value to reduce or increase the size of the document on-screen. By default, it will be 100%; you can select 200% to increase the size of the font or 75% to reduce the size of the font.

You can click the Many pages down arrow and select to display multiple pages.

Zoom Options

Step 3 − Once you are done with selecting an option, click OK to apply the changes on the document.

Step 4 − Try different options available, for example Page Width and Text Width.

Zoom-in & Zoom-out using (+) and (-) Buttons

The following screenshot shows two buttons Zoom-out which is the (-)button and Zoom-in which is the (+) button.

Zoom Button 2

Step 1 − Click the Zoom-out button, you will find that your document size will decrease by 10% each time you click the button. Similar way, if you click on Zoom-in button your document size will increase by 10% each time you click the button.

Step 2 − Try this simple operation with different values to see the difference. The above screenshot shows 140% zoom-in view of the document.

Spell Check



In this chapter, we will discuss how to check spelling and grammar in Word 2010. Microsoft Word provides a decent Spelling and Grammar Checker which enables you to search for and correct all spelling and grammar mistakes in your document. Word is intelligent enough to identify misspelled or misused, as well as grammar errors and underlines them as follows.

  • A red underline beneath spelling errors.
  • A green underline beneath grammar errors.
  • A blue line under correctly spelled but misused words.

Check Spelling and Grammar using Review tab

Here is the simple procedure to find out the spelling mistakes and fix them −

Step 1 − Click the Review tab and then click the Spelling & Grammarbutton.

Spelling Button

Step 2 − A Spelling and Grammar dialog box will appear and will display the wrong spellings or errors in grammar. You will also get suggestions to correct as shown below −

Spelling Dialog

Now you have following options to fix the spelling mistakes −

  • Ignore − If you are willing to ignore a word, then click this button and Word ignores the word throughout the document.

  • Ignore All − Like Ignore, but this ignores all occurrences of the same misspelling, not just once but throughout the document.

  • Add to Dictionary − Choose Add to Dictionary to add the word to the Word spelling dictionary.

  • Change − This will change the wrong word using the suggested correct word.

  • Change All − Like Change, but this changes all occurrences of the same misspelling, not just once but throughout the document.

  • AutoCorrect − If you select a suggestion, Word creates an AutoCorrect entry that automatically corrects this spelling error from now on.

Following are the different options in case you have grammatical mistake −

  • Next Sentence − You can click Next Sentence to direct the grammar checker to skip ahead to the next sentence.

  • Explain − The grammar checker displays a description of the rule that caused the sentence to be flagged as a possible error.

  • Options − This will open the Word Options dialog box to allow you to change the behavior of the grammar checker or spelling options.

  • Undo − This will undo the last grammar changed.

Step 3 − Select one of the given suggestions you want to use and click the Change option to fix the spelling or grammar mistake and repeat the step to fix all the spelling or grammar mistake.

Step 4 − Word displays a dialog box when it finishes checking for spelling and grammar mistakes, finally Click OK.

Spelling Fix

Check Spelling and Grammar using Right Click

If you will right-click the mouse button over a misspelled word, then it will show you the correct suggestions and the above mentioned options to fix the spelling or grammar mistake. Try it yourself.

Spelling Fix2

Find & Replace



In this chapter, we will discuss the Find and Replace operation in Word 2010. While working on editing a document you come across a situation very frequently when you want to search a particular word in your document and many times you will be willing to replace this word with another word at a few or all the places throughout the document. Here, we will understand how to find a word or phrase in a word document and how to replace an existing word with any other word using simple steps.

Find Command

The Find command enables you to locate specific text in your document. Following are the steps to find a word document in the following screen −

Step 1 − Let us work out on a sample text available in our Word document. Just type =rand() and press Enter; the following screen will appear −

Sample Text

Step 2 − Click the Find option in the Editing group on the Home tab or press Ctrl + F to launch the Navigation pane −

Find Option

Step 3 − Enter a word which you want to search in the Search box, as soon as you finish typing, Word searches for the text you entered and displays the results in the navigation pane and highlights the word in the document as in the following screenshot −

Search Word

Step 4 − You can click the clear button (X) to clear the search and results and perform another search.

Step 5 − You can use further options while searching for a word. Click the option button to display the options menu and then click the Optionsoption; this will display a list of options. You can select the options like match case to perform case-sensitive search.

Find Options

Step 6 − Finally, if you are done with the Search operation, you can click the close button (X) to close the Navigation Pane.

Find & Replace Operation

We assume you are an expert in searching a word or phrase in a word document as explained above. This section will teach you how you can replace an existing word in your document. Following are the simple steps −

Step 1 − Click the Replace option in the Editing group on the Home tab or press Ctrl + H to launch the Find and Replace dialog box shown in Step 2 −

Replace Button

Step 2 − Type a word which you want to search. You can also replace the word using the Find and Replace dialog box as in the following screenshot −

Find and replace

Step 3 − Click the Replace button available on the Find and Replace dialog box and you will see the first occurrence of the searched word would be replaced with the replace with word. Clicking again on Replace button would replace next occurrence of the searched word. If you will click Replace Allbutton then it would replace all the found words in one go. You can also use Find Next button just to search the next occurence and later you can use Replace button to replace the found word.

Step 4 − You can use More >> button available on the dialog box to use more options and to make your search more specific like case sensitive search or searching for whole word only etc.

Step 5 − Finally, if you are done with the Find and Replace operation, you can click the Close (X) or Cancel button of the dialog box to close the box.

Sunday, December 11, 2022

Copy & Paste



In this chapter, we will discuss how to copy, cut and paste in Word 2010. In the previous chapter, we understood how we can select the desired text and move it to any other location in the same document or in any other document. This tutorial will teach you how to use copy, cut and paste techniques to duplicate a text leaving the original text intact or removing the original text completely.

To use copy and paste or cut and paste operations, Word makes use of a temporary memory which is called the clipboard. When you copy or cut a text, it stay on the clipboard temporarily and in the second step you can paste this content at the desired location.

Copy & Paste Operation

The Copy operation will just copy the content from its original place and create a duplicate copy of the content at the desired location without deleting the text from it's the original location. Following is the procedure to copy the content in word −

Step 1 − Select a portion of the text using any of the text selection methods.

Selected Text

Step 2 − You have various options available to copy the selected text in clipboard. You can make use of any one of the options −

  • Using Right-Click − When you right-click on the selected text, it will display the copy option, click this option to copy the selected content in clipboard.

  • Using Ribbon Copy Button − After selecting text, you can use the copy button available at the ribbon to copy the selected content in clipboard.

  • Using Ctrl + c Keys − After selecting a text, just press Ctrl + c keys to copy the selected content in clipboard.

Copy Buttons

Step 3 − Finally click at the place where you want to copy the selected text and use either of these two simple options −

  • Using Ribbon Paste Button − Just click the Paste button available at the ribbon to paste the copied content at the desired location.

  • Using Ctrl + v Keys − This is simplest way of pasting the content. Just press Ctrl + v keys to paste the content at the new location.

Copied Text

Note − You can repeat the Paste operation as many times as you like to paste the same content.

Cut & Paste Operation

The Cut operation will cut the content from its original place and move the content from its original location to a new desired location. Following is the procedure to move the content in word −

Step 1 − Select a portion of the text using any of the text selection methods.

Selected Text

Step 2 − Now, you have various options available to cut the selected text and put it in the clipboard. You can make use of one of the options −

  • Using Right-Click − If right-click on the selected portion of text, it will display cut option, just click this option to cut the selected content and keep it in clipboard.

  • Using Ribbon Cut Button − After selecting a portion of text, you can use cut button available at the ribbon to cut the selected content and keep it in clipboard.

  • Using Ctrl + x Keys − After selecting a portion of text, just press Ctrl + x keys to cut the selected content and keep it in clipboard.

Copy Buttons

Step 3 − Finally, click at the place where you want to move the selected text and use either of these two simple options −

  • Using Ribbon Paste Button − Just click the Paste button available at the ribbon to paste the content at the new location.

  • Using Ctrl + v Keys − This is simplest way of pasting the content. Just press Ctrl + v keys to paste the content at the new location.

Moves Text

Note − You can repeat the Paste operation as many times as you like to paste the same content.

Copy, Cut & Paste in different documents

You can use the same procedure that we discussed above to copy and pasteor cut and paste content from one document to another document. This is very simple, just copy or cut the desired content from one document and go into another document where you want to paste the content and use mentioned step to paste the content.

You can use the Alt + Tab keys to switch through the different documents and select the desired destination document.

Move Text

In this chapter, we will discuss how to move text in Word 2010. At times, it is required to move a text from one location to another location in the same document or in any another document. You can move text from one location in a document to another by using the drag-and-drop technique with the help of mouse. This tutorial will teach you how to use the drag and drop technique to move text.

Move within the same document

Step 1 − Select a portion of the text using any of the text selection methods.

Selected Text

Step 2 − Now take your mouse pointer over the selected text and hold the left button of the mouse and keep holding it while moving around the document.

Step 3 − Take your mouse pointer to the place where you want to move the selected text and release the mouse button. You will see that the selected text is moved to the desired location.

Moved Text

Move within different documents

You can move the selected text from one document to another document. Following are some simple steps which will help you in moving text from one document to another document.

Step 1 − Keep both the documents opened and to ensure that both documents are visible, click the Arrange All button on the View tab on the Ribbon.

Arrange All

This will display both the documents as shown below −

Double Documents

Step 2 − Now, select a portion of the text using any of the text selection methods.

Step 3 − Take your mouse pointer over the selected text and hold the left button of the mouse and keep holding it while moving around the document.

Step 4 − Take your mouse pointer at the place in the second document where you want to move the selected text and release the mouse button. You will see that the selected text is moved to the desired location in the second document.

Moved Text

Note − In case you have more than two documents, you can use the Alt + Tab keys to switch through the different documents and select the desired destination document.

Delete Text

In this chapter, we will discuss how to delete text in Word 2010. It is very common to delete text and retype the content in your Word document. You might type something you did not want to type or there is something extra which is not required in the document. Regardless of the reason, Word offers you various ways of deleting the text in partial or complete content of the document.

Using Backspace & Delete Keys

The most basic deletion technique is to delete characters one at a time by pressing either the backspace key or the delete key. Following table describes how you can delete single character or a whole word by using either of these two keys −

S.NoKeys & Deletion Methods
1

Backspace

Keep the insertion point just after the character you want to delete and press the Backspace key. Word deletes the character immediately to the left of the insertion point.

2

Ctrl + Backspace

Keep the insertion point just after the word you want to delete and press Ctrl + Backspace key. Word deletes the whole word immediately to the left of the insertion point.

3

Delete

Keep the insertion point just before the character you want to delete and press the Delete key. Word deletes the character immediately to the right of the insertion point.

4

Ctrl + Delete

Keep the insertion point just before the word you want to delete and press Ctrl + Delete key. Word deletes the word immediately to the right of the insertion point.

Using Selection Method

You have learnt how to select various parts of a Word document. You can make use of that learning to delete those selected parts as described in the following table −

S.NoComponent Selection & Delete Methods
1

Deleting text between two points

Click at the start of the block of text, hold down the Shift key, and click at the end of the block to select the portion of text and finally press either the Backspace key or the Delete key.

2

Deleting a single word

Double-click anywhere on the word you want to delete and finally press either the Backspace key or the Delete key.

3

Deleting a paragraph

Triple-click anywhere on the paragraph you want to delete and finally press either the Backspace key or the Delete key.

4

Deleting a sentence

Hold down the Ctrl key and click anywhere in the sentence you want to delete and finally press either the Backspace or the Delete key.

5

Deleting a column of text

Hold down the Alt key, click and hold the mouse button, and drag over the column you want to delete and finally press either the Backspace key or the Delete key.

6

Deleting a line

Bring your mouse in the selection bar area and click in front of the line you want to delete and finally press either the Backspace key or the Delete key.

7

Deleting entire document content

Press Ctrl + A keys to delete the entire document and finally press either the Backspace key or the Delete key.

Note − The black shaded area in the following screen shot is called the selection bar. When you bring your cursor in this area, it turns into a rightward-pointing arrow.

Selection Bar

Select Text



In this chapter, we will discuss how to select text in Word 2010. Selecting a text is one of the most important skills required while editing a word document. You can perform various operations on a selected text; you can delete the selected text, copy it, move it, apply formatting to it, change its capitalization, etc.

The most common method of selecting a text is to click and drag the mouse over the text you want to select. Following table lists down a few other simple methods that will help you in selecting text in different scenarios −

S.NoComponent & Selection Method
1

Selecting text between two points

Click at the start of the block of text, hold down Shift, and click at the end of the block.

2

Selecting a single word

Double-click anywhere on the word you want to select.

3

Selecting a paragraph

Triple-click anywhere on the paragraph you want to select.

4

Selecting a sentence

Hold down the Ctrl key and click anywhere in the sentence you want to select.

5

Selecting a column of text

Hold down Alt, click and hold the mouse button, and drag over the column you want to select.

Note that only one part of the document can be in the selected state. If you have one portion of the document in selected state and as soon as you try to select any other part of the document, previous part will automatically be de-selected.

Using the Selection Bar

The black shaded area in the following screen shot is called the selection bar. When you bring your cursor in this area, it turns into a rightward-pointing arrow.

Selection Bar

You can use the selection bar to select the various components of a document as described in the following table −

S.NoComponent & Selection Method
1

Selecting a line

Bring your mouse in the selection bar area and click in front of the line you want to select.

2

Selecting a paragraph

Bring your mouse in the selection bar area and double click in front of the paragraph you want to select.

3

Selecting the document

Bring your mouse in the selection bar area and triple-click.

Using the Keyboard

Keyboard provides very good support when you want to select various components of the document as described in the following table −

S.NoKey & Selection Method Selecting Text
1

Ctrl + A

Press Ctrl + A keys to select the entire document.

2

Shift

Keep pressing the Shift key and use any of the arrow keys to select the portion of text.

3

F8

Press F8 and then use any of the arrows keys to select the portion of text.

4

Ctrl + Shift + F8

Press Ctrl + Shift + F8 and then use any of the arrows keys to select column of the text.

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