Create a Table

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In this chapter, we will discuss how to create a table in Word 2010. A table is a structure of vertical columns and horizontal rows with a cell at every intersection. Each cell can contain text or graphics, and you can format the table in any way you want. Usually the top row in the table is kept as a table header and can be used to put some informative instruction.

Create a Table

The following steps will help you understand how to create a table in a Word document.

Step 1 − Click the Insert tab followed by the Table button. This will display a simple grid as shown below. When you move your mouse over the grid cells, it makes a table in the table that appears in the document. You can make your table having the desired number of rows and columns.

Step 2 − Click the square representing the lower-right corner of your table, which will create an actual table in your document and Word goes in the table design mode. The table design mode has many options to work with as shown below.

Step 3 − This is an optional step that can be worked out if you want to have a fancy table. Click the Table Styles button to display a gallery of table styles. When you move your mouse over any of the styles, it shows real time preview of your actual table.

Step 4 − To select any of the styles, just click the built-in table style and you will see that the selected style has been applied on your table.

Delete a Table

Following are the simple steps to delete an existing table from a word document.

Step 1 − Click anywhere in the table you want to delete.

Step 2 − Click the Layout tab, and click the Delete Table option under the Delete Table Button to delete the complete table from the document along with its content.

Page Orientation

In this chapter, we will discuss page orientation in Word 2010. Page Orientation is useful when you print your pages. By default, Microsoft Word shows a page in portrait orientation and in this case the width of the page is less than the height of the page; the page will be 8.5 inches × 11 inches.

You can change the page orientation from portrait to landscape orientation. In such case, the width of the page will be more than the height of the page and page will be 11 inches × 8.5 inches.

Change Page Orientation

The following steps will help you understand how to change the page orientation of a word document.

Step 1 − Open the Word document the orientation of which needs to be changed. By default, orientation will be Portrait Orientation as shown below.

Step 2 − Click the Page Layout tab, and click the Orientation button available in the Page Setup group. This will display an Option Menu having both the options (Portrait & Landscape) to be selected.

Step 3 − Click any of the options you want to set to orientation. Because our page is already in portrait orientation, we will click the Landscape option to change my orientation to landscape orientation.

Cover Pages

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In this chapter, we will discuss Almost all the good documents and books have an attractive first page that includes the document title, its subject, author and publisher name etc. This first page is is the Cover Page and Microsoft Word provides an easy way to add a cover page.

Add Cover Pages

Following are the simple steps to add a cover page in a Word document.

Step 1 − Click the Insert tab, and click the Cover Page button available in the Pages group. This will display a list of Built-in Cover Pages as shown below.

Step 2 − Choose a cover page from the options available in the gallery. The selected cover page will be added as the first page of your document which can later be modified according to the requirements. If you want to place the cover page elsewhere except the first page, right-click the cover page in the gallery and select the location you want from the menu that appears.

Delete Cover Pages

The following steps will help you understand how to delete an existing cover page from a Word document.

Step 1 − Click the Insert tab, and click the Cover Page button available in the Pages group. This will display a list of Built-in Cover Pages as shown below. You will find a Remove Current Cover Page option available at the bottom of the cover page gallery.

Step 2 − Click the Remove Current Cover Page option and your cover page will be deleted from your document.

Insert Blank Pages

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In this chapter, let us discuss how to insert blank pages in Word 2010. A blank page is a page which does not have any text or any other content over it. This chapter will also make you understand how to delete a blank page from your Microsoft Word document.

Insert Blank Pages

Following are the simple steps to insert blank page in a word document.

Step 1 − Bring your insertion point immediately before the text where you want to insert a blank page.

Step 2 − Click the Insert tab, and click the Blank Page button available in the Pages group.

Word inserts a new blank page and moves all the text after the page break onto a new page.

Delete Blank Pages

The following steps will help you delete blank page from a Word document.

Step 1 − Click the Home tab, and click the Show/Hide ¶ paragraph marks button available in the Paragraph group or simply press the Ctrl + Shift + *keys. This will display all the page breaks as shown below −

Step 2 − Bring your cursor immediately before the Page Break mark available on the blank page and press the Delete Key. This will delete the blank page and again you can click the Show/Hide ¶ paragraph marks button to hide all the paragraph marks.

Insert Page Breaks

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In this chapter, we will discuss how to

insert page breaks in Word 2010. Microsoft Word automatically starts a new page when the current page fills with text but you can insert a page break to force Word to start text on a new page. You can insert a page break using either the mouse or the keyboard.

Insert Page Breaks

The following steps will help you insert page breaks in a Word document.

Step 1 − Bring your insertion point immediately before the text that has to appear on a new page.

Step 2 − Click the Insert tab, and click the Page Break button available in the Pages group.

Word inserts a page break and moves all text after the page break onto a new page. You can also use the Ctrl + Enter keys to create a page break at the pointed location.

Delete a Page Break

Just put the insertion point on the previous page of the page break that needs to be deleted. Press the Delete key multiple times until both the pages get merged.

Add Page Numbers

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In this chapter, we will discuss how to add page numbers in Word 2010. Microsoft Word automatically assigns page numbers on the pages of your document. Typically, page numbers are printed either in header or footer but you have the option that can display the page number in the left or right margins at the top or the bottom of a page.

Add Page Numbers

Following are the simple steps to add page numbers in a Word document.

Step 1 − Click the Insert tab, and click the Page Number button available in the header and footer section. This will display a list of options to display the page number at the top, bottom, current position etc.

Step 2 − When you move your mouse pointer over the available options, it displays further styles of page numbers to be displayed. For example, when I take the mouse pointer at the Bottom of Page option it displays the following list of styles.

Step 3 − Finally, select any one of the page number styles. I selected the Accent Bar 1 style by clicking over it. You will be directed to the Page Footer modification mode. Click the Close Header and Footer button to come out of the Footer Edit mode.

You can format your page numbers using the Format Page Numbers option available under the listed options.

Remove Page Numbers

The following steps will help you remove page numbering from a Word document.

Step 1 − Click the Insert tab, and click the Page Number button available in the header and footer section. This will display a list of options to display page number at the top, bottom, current position, etc. At the bottom, you will have the Remove Page Numbers option. Just click this option and it will delete all the page numbers set in your document.

Header and Footer

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In this chapter, we will discuss how to add header and footer in Word 2010. Headers and footers are parts of a document that contain special information such as page numbers and the total number of pages, the document title, company logo, any photo, etc. The header appears at the top of every page, and the footer appears at the bottom of every page.

Add Header and Footer

The following steps will help you understand how to add header and footer in a Word document.

Step 1 − Click the Insert tab, and click either the Header button or the Footer button that which needs to be added first. Assume you are going to add Header; when you click the Header button it will display a list of built-in Headers from where you can choose any of the headers by simply clicking on it.

Step 2 − Once you select any of the headers, it will be applied to the document in editable mode and the text in your document will appear dimmed, Header and Footer buttons appear on the Ribbon and a Close Header and Footer button will also appear at the top-right corner.

Step 3 − Finally, you can type your information whatever you want to have in your document header and once you are done, click Close Header and Footer to come out of the header insertion mode. You will see the final result as follows.

You can follow a similar procedure to add footer in your document.

Edit Header and Footer

The following steps will help you understand how to edit the existing header or footer of your document.

Step 1 − Click the Insert tab, and click either the Header button or Footer button or whatever you want to edit. Assume you are going to edit the Header, so when you click the Header button it will display a list of options including the Edit Header option.

Step 2 − Click on the Edit Header option and Word will display the editable header as shown in the following screenshot.

Step 3 − Now you can edit your document header and once you are done, click Close Header and Footer to come out of the edit header mode.

You can follow a similar procedure to edit the footer in your document.