The Landscape layout is the default PowerPoint layout and it is probably the more commonly used one. In the landscape layout, the longer edge is horizontal so the slides align better with the screens and projectors.
The Portrait layout is where the shorter edge is horizontal. This is sometimes better for print depending on the kind of content you want to present.
Slide orientations in PowerPoint can be changed from the Design ribbon using the Slide Orientation command.
Given below are the steps to apply backgrounds in PowerPoint.
Step 1 − In the Design ribbon, under the Background group, click the Background Styles command.
Step 2 − Select one of the background styles that suits your requirements.
Step 3 − To edit the background for a specific slide, right-click on the desired background slide and select "Apply to Selected Slides".
Step 4 − Selected slide(s) now have the new background.
The graphics in the slide background can distract you from the actual content, in such cases you can hide the graphics and retain a plain background till you finish working on the content. To do this, select the slide and check the "Hide Background Graphics" checkbox.
PowerPoint views can be accessed from two locations.
Views can be accessed quickly from the bottom bar just to the left of the zoom settings.
Views can also be accessed from the Presentation Views section in the View ribbon
Here is a short description of the various views and their features.
This is the default view in PowerPoint and this is primarily used to create and edit slides. You can create/ delete/ edit/ rearrange slides, add/ remove/ modify content and manipulate sections from this view.
This view is primarily used to sort slides and rearrange them. This view is also ideal to add or remove sections as it presents the slides in a more compact manner making it easier to rearrange them.
This view is new to PowerPoint 2010 and it was created mainly to review the slideshow without losing access to rest of the Windows applications. Typically, when you run the slideshow, the presentation takes up the entire screen so other applications cannot be accessed from the taskbar. In the reading view the taskbar is still available while viewing the slideshow which is convenient. You cannot make any modifications when on this view.
This is the traditional slideshow view available in all the earlier versions of PowerPoint. This view is used to run the slideshow during presentation.
This tab shows all the slides stacked vertically in a sequential manner. You can select individual slides from this tab and also perform some tasks like changing slide layouts, reordering slides, inserting new slides, deleting slides, etc. Although you cannot edit the slide contents from this tab, you can select the slide and make edits from the slide displayed to the right.
This is the tab right next to the Slides tab and as the name suggests, this provides the outline for the slide. This section just displays all the textual content from every slide - this can be very useful if there is a lot of non-text content in the slide and reviewing just the written part gets difficult. Unlike in the slides tab, you can edit the text from this section.
If you need greater viewing space, you can close the sidebar by click on the X on the top right of this bar.
To recover the sidebar, just click on the Normal view icon again.
The outline view shows just the text content from various slides. This view does not show the text entered in the non-text box like SmartArt, WordArt or any other shapes.
By default, the outline pane size is the same as the slide tab pane; hence it is small. However, you can drag the pane out to increase the size to improve readability.
The steps to create a new section are as follows. You can execute these steps from the Normal view or the Slide Sorter view.
Step 1 − In the Normal view or the Slide Sorter view, right-click at the position where you want to add the section and select add section.
Step 2 − The new section gets added to the presentation with all the subsequent slides being included in this section.
Step 3 − By default, the new section is named "Untitled Section" but you can change the section name. Right-click on the section and select "Rename Section".
Step 4 − In the Rename Section dialog box, enter the new section name. This accepts all the characters including alphabets, numbers, special characters, punctuations, etc.
Step 5 − Click on the "Rename" button on the dialog to rename the section.
One of the advantages of sections is that you can not only group slides together, but also rearrange them as one set. Instead of having to move each slide individually, you can move the entire section. Just like rearranging slides you can drag and move the sections. Alternately, you can right-click on the section and move it up or down as shown below.
If there are many slides to work with, you can collapse them so you view just the sections. This makes rearranging them less confusing too.
PowerPoint 2010 provides three options to delete sections. The table below explains the function of each option.
| S.No | Delete Option & Description |
|---|---|
| 1 | Remove Section Deletes the selected section and merges slides with the previous section. |
| 2 | Remove Section & Slide Deletes the selected section and all the slides in the section. |
| 3 | Remove All Sections Deletes all the sections and merges all the slides into a presentation without sections. |
This chapter will show you how to add slide notes to an existing presentation.
Step 1 − To locate the slide notes, set the view in Normal mode.
Step 2 − The Slide Notes section is indicated by "Click to add notes".
Step 3 − You can click on the top border and drag the section to increase its size to make it easier to type.
Step 4 − Type your text in this section as slide notes.
You can only use bullets, numbering and alignment functions in the Slide Notes section. All other functions can be selected, but can be applied only to the selected slide, not the notes.
Slide notes can be printed from the print menu under the Backstage view. From the Print Layout option, select Notes Pages or 3 Slides. Notes Pages will print a single slide with the slide notes below it. The 3 Slides will print all three slides with notes on the right side.
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