Indent Paragraphs

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Relatively long paragraphs can get monotonous to read and this effect is accentuated in slides where the area is smaller and the contents are usually projected. Paragraph indentations can help ease the strain on eyes and also help present the content in a visually appealing way. This chapter will discuss the paragraph indentations available in PowerPoint.

Step 1 − Select the text content to be indented. Unlike most other settings, indentation works at a paragraph level, so regardless of what text you select the indent settings will apply to the entire paragraph. However, if the text box has multiple paragraphs you can have different indentations for different paragraphs.

Step 2 − Go to the Paragraph group under the Home ribbon.

Step 3 − Select one of the indentation options. You will notice that by default the text is set at the lowest indentation level, so you will not be able to decrease it further. You must increase indentation the first time you use it.

Step 4 − Once you have increased the indent, the decrease indent option is enabled.

Text Alignments

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PowerPoint offers various text alignment options to create visually appealing designs and organizing the content better. The table below describes the various text alignment options available in PowerPoint.

S.No	Alignment Icon & Description
1	Aligns the text to the left of the shape/ text box.
2	Aligns the text in the middle of the shape/ text box.
3	Aligns the text to the right of the shape/ text box.
4	Justifies the alignment by adjusting the character spacing so the final text looks aligned from both left and right.
5	Specifies text direction: horizontal (default), stacked (vertical), rotated by 90 or 270 degrees. You can also customize the text direction to other angles.
6	Vertically aligns the text; top, bottom or middle of the text box/ shape.

Alignment can be done on selected portion of text in text boxes, shapes and even SmartArt. The following steps will help you align text.

Step 1 − Select the portion of text that needs to be aligned. If you select a specific portion of text, the alignment settings will apply to that portion of text alone. If you select the entire shape/ text box, the settings will apply for the entire selection.

Step 2 − Go to the Paragraph group under the Home ribbon.

Step 3 − Select one of the alignment options described above to change the text alignment. Note that the default alignment for text is usually Left.

Step 4 − As long as the text is selected, you can change the text alignment multiple times.

Change Text Color

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In this chapter, we will understand how to change text color in PowerPoint 2010. The following are the steps to change text color.

Step 1 − Select the text the color of which needs to be changed.

Step 2 − Go to the Font group under the Home ribbon.

Step 3 − From the Font Color dropdown, select the color you want to use for your text.

Step 4 − Click on your choice to change the font color for the selected portion of text.

If you want to choose from a wider range of colors than what's shown in the dropdown you can click on "More Colors…"

Here you can pick from a standard color palette for a greater choice of predefined colors or create your own from the custom color palette.

Change Text Size

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The following steps will help you change the text size.

Step 1 − Select the text the case of which you want to change.

Step 2 − Go to the Font group under the Home ribbon.

Step 3 − From the Font Size dropdown, select the size you want to use for your text.

Step 4 − Click on your choice to change the font size for the selected portion of text.

Step 5 − If you want to change the font size in steps you can also use the Increase/ Decrease Font Size options.

Change Text Case

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The following steps will help you change the text case.

Step 1 − Select the text the case of which you want to change.

Step 2 − Go to the Font group under the Home ribbon.

Step 3 − From the Change Case dropdown, select the case you want to use for your text.

Step 4 − Click on your choice to change case for the selected text.

Text Decoration

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In this chapter, we will understand how to decorate text in PowerPoint 2010. PowerPoint offers many text decoration features and adds to the aesthetic sense of a presentation. These features can be accessed from the Homeribbon under the Font group.

Given below are the various font decoration features and their functions in PowerPoint.

S.No	Icon & Description
1	Makes the font face bold
2	Makes the font face italics (slanted font)
3	Underlines the font face
4	Adds shadow to the font face
5	Strikes through the font face
6	Adjusts the character spacing for the font. Predefined settings are very tight, tight, normal, loose and very loose. There is a user defined space setting available too.

Besides these, there are some other font decoration features that can be accessed from the Font dialog. To open the Font dialog, right-click on the selected text and select Font.

The table below describes the additional text decoration features in the Fontdialog.

S.No	Icon & Description
1	Double Strikethrough Adds two strike lines over the text
2	Superscript Raises the text above the normal text. For example, the use of "nd" in 2nd
3	Subscript Shrinks the below the normal text. For example, the '2' in H2O the chemical formula of water
4	Small Caps Changes the entire text to small caps
5	All Caps Changes the entire text to capital letters
6	Equalize Character height Adjusts the characters so that all are of the same height regardless of the caps setting

Setting Text Fonts

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PowerPoint offers a wide range of pre-built fonts to choose from. Depending on the purpose of the presentation you may want to choose a more casual font or a formal one. This section will look at the steps to set the text fonts.

Step 1 − The default font in PowerPoint 2010 is Calibri.

Step 2 − To change the text font, select that portion of text the font of which needs to be changed. If you select the entire text box or shape, the changes will apply to all the text in the selection. If you select specific text, the changes will apply to selection only.

Step 3 − In the Font group, under the Home ribbon, click on the font face dropdown.

Step 4 − Scroll through the list of font faces to pick the one that suits your needs. As you move your cursor over the fonts, the selection will change accordingly to give you a preview.